If you have personal data about your customers and staff and confidential business plans or sensitive legal files You must make sure they are safe. This means that you must ensure they are not easily accessible to anyone else than the people you give permission to see them, and also that they cannot be printed, copied or modified.
Ideally, you should utilize a document management system to help with the restriction of access to electronic documents. A good document management system will include audit tracks and monitors that identify suspicious activities. It will also stop unauthorised parties from using firm passwords and usernames to gain access to private email accounts or other sensitive areas of the system. This will stop them from copying and disseminating your private files on USB devices to unauthorised places.
If you wish to restrict access to a particular document Click the Permissions icon. You’ll be able to choose from an array of access levels. For example, you could grant Ranjit permission to read documents, but not modify it. Once you’ve done this the message will show saying that the document is rights-managed.
You can also limit access to the entire case where the filing is located by submitting the request to seal or cover the case. If the court accepts your request and all documents filed in that case will be kept secret until you decide whether to remove them.